Optional Modules > QuickBooks Connector > QuickBooks Desktop | Perparing Accounts and Items For QB Desktop Perparing Accounts and Items For QB Desktop |
DesignSmart will require specific accounts and items be created. If you are comfortable enough with QuickBooks to create these yourself, please do so prior to the first QuickBooks Connector training call.
Required AccountsClient Merchandise Deposits Account If your firm does not charge a 100% client deposit, then you will probably be collecting a client deposit in advance of ordering materials. This will most likely require an "Other Current Liability" account in which to record the deposit. If your QuickBooks file already has such an account for merchandise, please record the name of it and have it available during the training call. If your QB file does not have such an account then please do the following: Action: Go to Accounts and create an Other Current Liability account. Name it Client Merchandise Deposits
Client Services Deposits Account If your firm receives a retainer, or a payment in advance for services to be provided, then this will most likely require an "Other Current Liability" account in which to record the deposit. If your QuickBooks file already has such an account for retainers, please record the name of it and have it available during the training call. If your QB file does not have such an account then please do the following: Action: Go to Accounts and create an Other Current Liability account. Name it Client Services Deposits
Pass through Payment Account If your firm needs either a Client Merchandise Deposits or a Client Services Deposits account, then please do the following: Action: Go to Accounts and create an Other Current Asset account. Name it Payment by Client Deposit
Required ItemsClient Deposit Applied If your firm will need the Client Merchandise Deposits or the Client Service Deposits Accountk then create the the following Item; Item Type: Payment Item Name: Client Deposit Applied Account: Payment By Client Deposit
Merchandise Deposits If your firm will need a Client Deposit Account, then create the following item: Item Type: Other Charge Item Name: Merchandise Deposits Tax Status: Non Account: Client Merchandise Deposits
Services Deposits If your firm will need a Services Deposit Account, then create the following item: Item Type: Other Charge Item Name: Services Deposits Tax Status: Non Account: Client Services Deposits
Adjustments On rare occasions it might be necessary for DesignSmart to send to QB an adjustment so that the proposal or invoice it creates with several items combined into one price will match the proposal or invoice that is sent to QB with each individual line. Please create the following: Item Type: Other Charge Item Name: Adjustments Tax Status: Non Account: (some miscellaneous account that you might already have)
Markup Non Taxable Very few firms will need this, but please create the following item: Item Type: Other Charge Item Name: Markup Non Taxable Tax Status: Non Account: (some miscellaneous income account that you might already have)
Markup Taxable If a subcharge, like freight, is non taxable but the markup on freight is taxable then we will need an item to assign to the markup amount. Item Type: Other Charge Item Name: Markup Taxable Tax Status: Tax Account: (some miscellaneous income account that you might already have)
Miscellaneous DetailsDS Deposit Go to Lists > Customer & Vendor Profile Lists > Payment Method List Add a payment method DS Deposit and assign payment type Check
Best Way Go to Lists > Customer & Vendor Profile Lists > Ship Via List Add a shipping method Best Way
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