QuickBooks Desktop

[ Only the bookkeepers or accountants who work with QuickBooks Online need to read this section. ]

Introduction

Because QuickBooks Pro, Premier and Enterprise are very similar in the way the interact with DesignSmart, this section of the Guide will cover how the QuickBooks Connector works with all three.

Terminologies

In DesignSmart users create “Projects”. In QuickBooks these are called “Jobs”.

In DesignSmart users add “Clients”. In QuickBooks they are called “Customers”.

Transactions Overview

In this section we will cover in broad terms how the QuickBooks Connector works with QuickBooks.

Transactions Performed in DesignSmart and Pushed to QBooks
Clients and Projects	We recommend that new clients and projects can be added to added to DesignSmart first, then pushed to QuickBooks. Alternatively, they can be added to QuickBooks then pulled to DesignSmart.
Vendors	We recommend that new vendors be added to DesignSmart first. Then the first time a purchase order is created for this vendor for the first time, the vendor will automatically be added to QBooks.
Client Deposits	Client deposits should be entered into DesignSmart and DesignSmart will push it to QuickBooks.
Purchase Orders	Purchase orders are created DesignSmart then pushed to QBooks. When purchase orders need to be edited they should be edited in DesignSmart then DesignSmart will automatically update QBooks with the edits.
Invoices	Invoices are created DesignSmart then pushed to QBooks. DesignSmart will apply the appropriate client deposit to the invoice when appropriate. When invoices need to be edited they should be edited in DesignSmart then DesignSmart will automatically update QBooks with the edits.
Vendor Deposits	When purchases orders are created, or after they are created, you can enter the required vendor deposit. The user will enter the amount of the deposit and the account that will be used to make payment: 1) a checking account; or 2) a credit card account. DesignSmart will automatically write a resister entry for the selected account. If the vendor deposit is equal the amount of the PO, then DesignSmart will create a bill for the full amount and apply the vendor deposit payment to the bill.
Transactions Performed in QBooks and Pushed to DesignSmart
Client Invoice Payments	Payments by clients against invoices will be entered directly into QBooks. The invoices payments can be pulled to DesignSmart.
Vendor Bills	Vendor bills will be entered directly into QBooks.
Vendor Bill Payments	Payments to vendors will be made directly in QBooks. If a payment is for a vendor bill that is linked to an purchase order in DesignSmart, that payment can be pulled to DesignSmart.