There are two ways that most design firms deal with vendor deposits:
1.Some firms will determine what the vendor's required deposit will be before they send in the PO to the vendor so they can send payment along with the purchase order.
2.Other firms will not bother trying to calculate what the vendor will require as an initial deposit. These firms will send the purchase order to the vendor without any form of payment, then wait for the vendor to respond with how much they require as a deposit.
Both methods have their advantages and disadvantages, but more importantly DesignSmart can provide the work flow processes for both types of firms.
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If your firm predominately sends money with purchase orders:
If your firm prefers to send vendor deposits with purchase orders, then please read these sections:
1.How Vendor Deposits Are Calculated
2.How Vendor Deposits Are Added to Purchase Orders
If your firm waits for vendors to request a deposit:
If your firm prefers to not send money with the purchase order, then when the vendor requests a deposit you can enter that amount. Please read this section: